Ottawa Conference on Security & Defence

Prior to the pandemic, this conference was always a multi-day, in-person event. In 2021, the CDA Institute opted for a virtual conference that spanned three- days. In 2022, our client was keen on hosting the event both online and in person. A creative and hybrid solution was therefore needed for this year’s event!

Baldwin worked with the client to produce a multi-day hybrid event while adapting to continually changing COVID regulations. The approach provided the virtual audience with the same experience all three days and incorporated a live audience on days two and three. The hybrid nature of the event allowed for a seamless audience experience that was more accessible to everyone.

• Baldwin provided a full-service webcast production with simultaneous interpretation in both English and French.
• Our client used the IBM Watson platform to host their webcast so attendees had access to English and French language interpretation within the platform as well as the floor event feed.
• Presenters were connected with the BAVS virtual studio using multiple virtual meeting platforms (in order to meet the security needs of different locations and departments) and then packaged together with the required elements and streamed live to the IBM Watson platform with accessibility features for the virtual audience.
• A lot of pre-production work was integrated into the event by Baldwin for the client including graphics, branding, virtual backgrounds, rotating sponsor overlays, lower thirds, and virtual stages.
• The event was comprised mainly of panels of presenters and keynote speakers, mixed in with some graphics and video rolls.

• Baldwin provided a full-service webcast production that included formatting consistent with the virtual event and was created and streamed from the venue.
• Baldwin provided all the on-site AV services including audio & microphone systems, video & projection, camera/stage lighting, draping & LED up-lighting, manned and robotic camera equipment, simultaneous interpretation equipment, webcast encoders, as well as the setup, operating, and dismantling of all the mentioned services.
• Some panels had virtual presenters and on-site presenters at the venue all speaking and discussing topics together.
• Baldwin captured the event with three cameras on-site at the venue which were all packaged together and streamed to the IBM Watson platform for the virtual audience with language accessibility.
• All translations were completed from the venue and provided for on-site and virtual guests who had the option for the floor, English, or French audio feeds.