Baldwin Audio/Visual Solutions can not only provide you with the virtual meeting setup required for your needs and in an easy-to-use way, but we can also help optimize and transform your organization! We’ve put together what we think are the top three benefits to implementing virtual meeting solutions and why you should too.
- Better bottom line
Cost-effectiveness is an obvious benefit to virtual meeting solutions as they remove the need (and expense) associated with travel. Time is also money, and since there’s no lost productivity from people due to travel, this is another monetary gain. Since virtual meetings still allow for a dynamic flow of communication, participants can actually collaborate just as effectively as in-person once rolling. These meetings can result in business decisions being made quicker, projects getting completed faster, and an overall increase in productivity. If fully adopted, virtual meetings can even save you money on the actual amount of office space needed by your organization… and the cutback of energy, travel, and resources is also an environmental win!
- Anywhere and everyone
Virtual meetings can pretty much be held anywhere there is a stable internet connection. The extended geographical reach is perfect for bringing together people who are currently working-from-home under the current COVID-19 conditions, but also people who would not normally get to meet each other. You cannot attend every physical meeting you necessarily get an invite to and especially if it’s in another part of the country or country altogether. Choosing the virtual route will likely increase the number of attendants because they can do so from their workspace. It’s also far easier to call impromptu and large-scale meetings virtually by sharing a link than coordinating with everyone’s individual schedules, department agendas, etc.
- Sharing is caring
It’s very easy to start and attend a meeting when you simply share and click on a meeting URL, enter your username and password. During the meeting, however, is where the power of sharing shines. Participants can share documents, videos, and audio without the need for any bridge connections. Lots of virtual meeting software even includes a whiteboard and other more visual features for brainstorming and illustration exercises. Going back to those larger meetings, chat features enable focused and productive Q&A sessions, survey and polling options allow feedback to be captured and shared in real-time, and website sharing or walkthrough modules make even this intimate exercise more scalable and efficient.
Virtual meetings are also recorded so that you see and hear everything that went on during. This fuller context is often overlooked given how commonplace the idea of written meeting minutes is. In today’s changing world, the only way to effectively keep everyone in the loop (and socially distanced) is through virtual meetings. Please contact Baldwin Audio/Visual Solutions today to learn more about our virtual meeting and webinar services!
Please click here to read Part 3: https://baldwinav.com/top-5-tips-for-virtual-meetings-that-click/